ROMAN CATHOLIC ICE HOCKEY CLUB
BY-LAWS (adopted 1/03; as amended 4/05; 4/06; 5/07)
Article 1: ORGANIZATION
Section 1: Name
The name of this corporation shall be the ROMAN CATHOLIC ICE HOCKEY CLUB
Section 2: Registered Address
The registered address of the corporation shall be the address of the current president.
Section 3: Registered Agent
The registered agent of the corporation shall be the treasurer.
Section 4: Non-profit Status
This corporation is organized as a Commonwealth of Pennsylvania non-profit corporation upon a non-stock membership basis, not involving pecuniary gain or profit for any of its members, for as term of perpetual existence.
Section 5: Exempt Status
This corporation is organized and shall be operated exclusively as an exempt organization under the provisions of Section 501(C) (4) of the Internal Revenue Code of 1954, as amended and as may be amended in the future.
Section 6: Use of Funds
All funds and property of this corporation shall be used and distributed exclusively for carrying out the purposes of the corporation as set forth in Article II.
Section 7: Fiscal Year
The fiscal year of the corporation shall begin July 1st and end June 30th of the following year.
Section 8: Power to Borrow Money
The Club may borrow money, or issue a promissory note or bond for repayment with interest, at the recommendation of the Treasurer and with approval of two-thirds of the board of Directors.
Section 9: Financial Statements
The treasurer shall, at least once each year or at the request of the Board of Directors, prepare a true statement of the assets and liabilities of the corporation for the preceding fiscal year. The statement shall be made to any member on their request.
Section 10: Dissolution
In the event of liquidation or dissolution of this corporation, or in
the event it shall cease to carry out any of its purposes, all funds
and property of the corporation shall be distributed to non-profit
corporations with purposes similar to those set forth in Article II
and which are exempt organizations as set forth in Section 4 of this
Article I, as selected by the Directors of this corporation. In no
event shall any funds or property be distributed to any of the
members or used for any other purpose.
Article II: PURPOSE
The Roman Catholic Ice Hockey Club is a non-profit organization operating a youth hockey program for the benefit of those who attend, or wish to attend, Roman Catholic High School in Philadelphia, Pennsylvania. The purposes of the corporation are:
1. To develop character, sportsmanship, and physical fitness among these youth;
2. To promote, encourage and improve the standard of amateur ice hockey;
3. To associate with other ice hockey associations;
4. To conduct an amateur hockey program consistent with the rules and regulations of USA Hockey; and
5. To perform or participate in other activities that will aid in
reaching these objectives
Article III: MEMBERSHIP
Section 1: Active Member
An active member is a parent, step-parent, guardian, or other person who pays at least one dollar toward the fee of any child participating in the youth hockey program operated by the Club. The term of the membership is the fiscal year of the corporation. Funds contributed to Roman Catholic Ice Hockey Club as part of a fund-raising activity do not entitle the contributor to the benefits of membership. Upon approval by the Board, any person interested in supporting the Club is eligible for an Associate membership in the organization without voting privileges
Section 2: Expulsion
An active member or a player may be expelled after due notice and an opportunity for a hearing for conduct detrimental to the Club by the vote of two-thirds of the Executive Board (as defined in Article IV section 1).
The Secretary shall provide at least ten days notice prior to the meeting at which the matter is to be resolved to the person(s) to be expelled and to the members of the Executive Board.
The person(s) shall be offered an opportunity to be heard at that meeting, and to present others to testify on his or her behalf, prior to any final disposition by the board. The decision will be issued in writing within 7 days of the hearing and shall be final.
The person(s) shall be considered suspended and ineligible to participate in any Club activities for the period between the initial written notice of intent to expel and the written final decision.
Section 3: Reinstatement
Any active member or player expelled in accordance with Section 2 shall not be eligible to participate in any Club activity or to register for team play in any successive season without first petitioning the Executive Board for permission. The Executive Board may take any action consistent with the best interests of the Club in determining whether permission for reinstatement should be granted.
Section 4: Voting Rights
Each active member in good standing at least 18 years of age and in attendance at the annual meeting shall be entitled to one vote by secret ballot in the election of the Club’s officers. “In good standing” shall be construed to mean that all club and equipment fees are paid and up to date. No more than 2 votes per family is allowed.
Section 5: Right to Hold Office
Any active member who would like to run for a Board position must be:
At least 18 years of age
Have been actively attending board meetings to establish knowledge and workings of the RCIH Club.
They cannot be:
A husband and wife cannot hold a position on the board at the same time,
The positions of President, Vice-President, Secretary, Treasurer or Financial Secretary are not open to the coaching staff or their spouses.
Section 6: Referenda
Upon the request in writing of one-quarter of the membership, the Board of Directors shall, or upon its own initiative may, submit any question to the active members for a mail referendum vote.
Section 7: Annual Meetings
Two general membership meetings shall be held, one in the fall, the other in the spring, at a place and time to be determined by the Board. Election of officers will take place at the spring meeting.
Section 8: Notice and Quorum
At least fifteen days prior to the meetings, written notice of the time and place shall be mailed to the addresses of each active member and posted on the Club’s website. The notice of the spring meeting shall include the list of members selected by the Nominating Committee to run for positions on the Board. All such notices shall contain the text of any amendments to the By-Laws which will be presented for approval at that meeting.
The active members present at these meetings shall constitute a quorum.
Section 9: Proxy Voting
Voting by proxy on matters before the membership is not allowed.
Section 10: Problem Resolution
Any member in good standing has the right to present to the elected
Officers of the Executive Board any issue or problem for resolution.
If the matter is not resolved to the member’s satisfaction, or
there is no consensus among the elected Officers, then the matter may
be re-presented to the full Board. All determinations made by the
full Board are final.
Article IV: OFFICERS AND EXECUTIVE BOARD
Section 1: Board of Directors
The property and affairs of Roman Catholic Ice Hockey Club shall be managed by a Board of Directors composed of:
a) Officers elected by the general membership in accordance with these by-laws, as follows: President, Vice-president, Treasurer, Financial Secretary, and Secretary;
b) Athletic Director, selected by the board;
c) Moderator, selected by the school; and
d) Team Managers, selected by team parents
Board members listed in (a) through (c) above shall constitute the Executive Board for purposes of determining whether a player or member shall be expelled as per Article III Section 2.
All Executive Board positions, President, Vice-President, Treasurer, Financial Secretary, and Secretary will be two (2) year elected terms/positions.
Section 2: Regular Meetings
Regular meetings shall be held monthly at a time and place determined by the President. The Secretary shall notify all members of the Board of the date, time, and place of each meeting, which will also be posted on the Club’s website. The meetings shall be open at all times to all active members.
Section 3: Special Meetings
Special meetings may be called by the President, or at the written request of at least three members of the Board. The Secretary shall notify the Board of the date, time, and place of the meeting at least three days in advance.
Section 4: Quorum
At least fifty percent plus one of the members of the Board must be present to constitute a quorum at any regular or special meeting.
Section 5: Limited Liability
No Board member shall be liable in any manner for any debts or obligations of the Club and shall not be subject to any manner of assessment by virtue of his membership.
Section 6: Resignation
Any member of the Board may resign and/or withdraw from membership at any time, upon written notice delivered to the President or Secretary of the Club.
Section 7: Expulsion
Any Board member shall be subject to removal for failure to discharge the normal duties of a Board member, or for conduct detrimental to the Club, after due notice and an opportunity for a hearing, by a vote of two-thirds of the Board at any regular or special meeting. The Secretary shall provide at least ten days notice to the person to be expelled and to the members of the Board prior to the regular or special meeting at which the matter is to be resolved. The person shall be offered the opportunity to be heard at the meeting, and to present others to testify in his/her behalf, prior to the final disposition by the Board.
Section 8: Board Alternates
In the event of resignation or expulsion an alternate may be chosen by vote of the Board to fill the office.
Section 9: Disciplinary Committee
A Disciplinary Committee shall be created as needed to review and act on all disputes regarding infractions of the Club’s rules and regulations. The committee shall consist of the President, Athletic Director, Moderator and Head Coach for the team in whose jurisdiction the disputed activity occurred. Decisions of the Committee shall be final, subject only to review by the full Board at the next regular or special meeting, except that a decision to expel a player can only be made by the Executive Board, following the procedure in Article III, Section 2.
Section 10: Nominating Committee
A Nominating Committee shall be created every other January, chaired by the Secretary, and consisting of the Team Managers, which will be responsible for soliciting nominations from the general membership for each of the Board’s executive positions: President, Vice-President, Treasurer, Financial Secretary, and Secretary.
Section 11: Proxy Voting
There shall be no voting by proxy on matters before the Board.
Article V: DUTIES OF OFFICERS
Section 1: President
The duties of the President shall include, but not be limited to, the following:
a. to preside at all regular or special meetings of the membership or Board;
b. to call special meetings of the Club;
c. to make decisions on questions not provided for in the by-laws or rules until the next regular or special meeting of the Board;
d. to represent, or designate suitable representation for, the Club at other ice hockey meetings;
e. to keep the membership informed of all matters which are Club related;
f. to appoint chairs of any committees, subject to the approval of the Board;
g. to appoint an Athletic Director, subject to the approval of the Board;
h. to chair the Disciplinary committee;
i. to serve as an ex-officio member of all committees;
j. and such other duties as may be specifically assigned by the Board.
Section 2: Vice-President
The duties of the Vice-President shall include, but not be limited to, the following:
a. to assume the duties and powers of the President in his or her absence;
b. to chair the fund-raising committee;
c. and such other duties as may be assigned by the President or Board.
Section 3: Secretary
The duties of Secretary shall include, but not be limited to, the following:
a. to record the attendance and minutes of all regular and special meetings of the Board;
b. to assume the responsibility for the Club’s correspondence;
c. to receive and register all memberships of the Club;
d. to notify the membership of the Club the date, time and location of the Annual Meetings or any special meetings;
e. to chair the Nominating Committee;
f. and such other duties as may be specifically assigned by the Board
Section 4: Financial Secretary
a. to receive and record all funds due the club and deposit them in a bank or financial institution insured against loss;
b. maintain a record of members not in good standing and report regularly to the Treasurer and Executive Board efforts to collect outstanding fees;
c. and such other duties as may specifically be assigned by the Board.
Section 5: Treasurer
The duties of the treasurer shall include, but not be limited to, the following:
a. to pay the rightful obligations of the Club, as approved by the Board;
b. to provide a regular monthly report and an Annual report as to the financial condition of the Club;
c. to prepare and file any financial reports that may be required by state or federal regulations, or by funding sources;
d. to keep and maintain ledgers or other books of account, which may be audited at the request of the Board, however at all times only one (1) checking account may be in existence;
e. checks from any checking account shall require the signature of the Treasurer and one other member of the Executive Board;
f. any such other duties as may specifically be assigned by the Board.
Section 6: Athletic Director
The duties of the Athletic Director shall include, but not be limited to, the following:
a. to supervise the registration of teams, coaches and players with USA Hockey;
b. to arrange for, contract, and equitably allocate sufficient ice time for all teams upon approval of the President and Treasurer;
c. to submit a recommended budget at the start of each fiscal year for consideration by the Board in preparation for setting the Club’s fee schedule;
d. to recommend the coaching staff, subject to approval of the Board;
e. to supervise the player skills evaluation in tryouts and the selection of players for team assignments, which is SOLELY within the purview of the Director and coaching staff under GENERAL guidelines established by the Board to assure a fair process;
f. to serve on the Disciplinary Committee;
g. to hold overall responsibility for the athletic program and coaching decisions along with enforcement of team conduct and discipline;
h. and such other duties as may be specifically assigned by the President or Board.
Section 7: Team Manager
The parents/guardians of each team at the middle and high school levels shall select as their representative to the Board a Team Manager in a manner to be determined collectively by them. The duties of the Team Manager shall include, but not be limited to, the following:
a. to serve on the Nominating Committee;
b. to be responsible for relaying information from the Board to the team’s parents and reporting team problems to the board;
c. to gather the statistics for each game and provide them to the Athletic Director for posting on the website;
d. to ensure that the rules, regulations and policies as established by the Board are being followed by the players, the parents and the coaching staff;
e. to be responsible for any duty which the Head Coach feels is necessary for the efficient functioning of the team;
f. and such other duties as may be specifically assigned by the President or Board.
Section 8: Moderator
Roman Catholic High School shall appoint a faculty member who will
act as the school’s representative to the Board.
Article VI: COACHES
Section 1: Head Coach
The head coach and coaching staff for each team shall be appointed by the Athletic Director in consultation with (and subject to approval by) the Board.
Section 2: Ineligibility for Executive Board Positions
Neither the head coach nor any coaching staff nor their spouses may hold the position of President, Vice-President, Treasurer or Secretary.
Section 3: Tenure
The position(s) shall not be subject to annual interviews once
appointed and approved, except that upon written application of the
Athletic Director may be subject to removal for failure to carry out
coaching duties or conduct detrimental to the Club, with the notice
and hearing protections as set forth for the expulsion of active
members and Board members found in Article III, section 2 and Article
IV, section 7, respectively.
Article VII: PLAYER ELIGIBILITY
Section 1: High School Students
All players must remain current with tuition and school fees in order to be eligible to play hockey. Eligibility will be determined by Roman Catholic High School.
Section 2: Academics/Conduct
A student who has two(2) academic failures, or an academic and a
conduct failure at the end of the first, second, or third quarter
will be ineligible to play hockey for a period of four weeks from the
beginning of the new quarter. At that time the student’s record
will be reviewed by the Assistant Principal for Academic Affairs. If
either or both of the failures are resolved at that time, the student
will become eligible to participate but will be placed on probation
until the next report period.
Article VIII: AMENDMENTS TO THE BY-LAWS
Section 1: Board of Directors
The Board may amend these bylaws by presenting the amendment at a regular or special meeting and voting on the amendment at a subsequent regular or special meeting. The approval of two-thirds of the Board is required to pass any amendment
Section 2: Annual Meetings
These bylaws may be amended at either of the two annual meetings for
the general membership by including the amendment in the notice of
the meeting to the members, and having the members vote on the
amendment by secret ballot. The approval of two-thirds of the votes
cast is required to pass the amendment.
Article IX: RULES AND REGULATIONS
The Roman Catholic Ice Hockey Club will promote competition and good sportsmanship at the high school and middle school levels and the Board of Directors shall adopt rules which set forth its expectations for players and parents.